Best Apprentice Management Software System

An Apprentice Management Software System is an online system used by Training Centre managers to manage the mandatory training delivery process of apprenticeship training. The good ones tell you everything you need to know about your real-time delivery process on one screen!

With millions of businesses in the UK and at least a quarter of a million considering apprenticeships as a route to skill up, there has never been a more important time for companies to look into how they can benefit from using a software-as-a-service (SaaS) tool for their apprenticeship needs.

We believe that one of the best ways to retain employees is by providing them with skills and an opportunity to better themselves, which is exactly why SaaS technology is becoming such an important part of the apprenticeship industry.

Benefits include being able to offer an apprenticeship scheme with near-complete flexibility, allowing the scheme to grow and adapt to the business.

Apprentice Management Software

3 Features that get the Best Apprentice Management Software System

Finding the best apprentice management software system is often a challenging process. With so many online vendors claiming to provide the best software solutions, knowing what is best for your needs is not always clear.

Not identifying the essential features of an apprentice management software system may leave you with software that does not fit the unique goals of your apprenticeship program. This may result in poor delivery of your apprentice management.

Moreover, you’re likely to end up paying for what is just an e-portfolio and nothing more. An Apprentice Management Software System properly implemented WILL identify issues in your delivery process AND make your business run smoothly.

So, to help you navigate the tricky buying process for an apprentice management software system, we’ve listed some of the essential features you may want to consider.

Record Progress Reviews

One of the critical benefits of apprentice management software systems is to streamline various processes into a single system. This includes recording progress for the learner, with the best software allowing you to log all the steps of their training progress.

Doing so ensures effective feedback is provided at each stage of the apprenticeship. The learner better understands their progress, with feedback clearly showing what aspects are progressing well and what areas may require improvement.

So, with the ability to record progress reviews, you can identify, monitor, and maintain all training goals, leading to better management of apprenticeships.

Off-the-Job Training

The best apprentice off-the-job-training resources allow both the learner and tutor to develop their training outside the workplace.

In addition to being a mandatory eSFA requirement for funding, studies indicate that 20% Off-The-Job-Training dramatically improves the overall quality of the apprenticeship delivery, highlighting why software with these capabilities is highly recommended.

For example, with Off-The-Job-Training, the apprentice gains access to a wider variety of training resources, including more mentors, tutors, and experts in their industry. They also benefit from more varied learning processes that Off-The-Job-Training offers, such as learning in classrooms, one-on-one training, online lessons etc.

Moreover, with practical Off-The-Job-Training features, tutors and assessors typically find managing apprenticeships much easier.  For instance, tutors can use these features to record off-the-job training at each stage, such as being notified whenever Off-The-Job-Training targets are not met, allowing appropriate action to be taken. 

Free RPL Funding Calculator


Assignments allow you to KSB evidence, so it’s a helpful feature for any training provider software.  When training an apprenticeship, assignments provide proof of their progress and the areas that may require improvement to ensure compliance.

Consider assignment software that allows you to create unique assignments for all apprentices on the system. This should include recording evidence of each assignment and giving appropriate feedback, ensuring effective management of apprenticeships throughout the training process.

If you require a cost-effective apprentice management software system with simple but practical features, visit ARODS.CO.UK. We have developed a low-cost and intuitive apprenticeship delivery system with the features you need, without all the clutter and gimmicks.


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