Apprenticeship Management System
Our FREE Standard Subscription includes an RPL Calculator (Skills Scan).
Manage apprenticeships, pre-apprenticeships, industry placements, T-level, and work experience, all in one place
Cost-effective Apprenticeship Management System.
ARODS is the ONLY AI-powered low-cost Apprenticeship Management System with a FREE subscription plan and built-in RPL Funding Calculator. The ARODS platinum plan is a low-cost apprentice management system that will enable you to satisfy the latest eSFA Funding requirements quickly. Whichever plan you choose, ARODS will cater for;
a) Processing learner apprentice applications
b) Recording off-the-job training
c) Creating course schedules
d) Organising and completing Progress Reviews
e) Managing assignments and evidence-gathering
f) Monitor Work Experience, T-Level, and Industry Placements with ease.
g) Forecast timely completions with 95% accuracy.
ARODS is an entirely new Training Provider System to Manage Apprenticeships and Apprentices. ARODS will help you and your management team see, think, and act clearly and also help you close the gap between strategy and execution to have the best run business possible.
The ARODS AI-powered training provider solution provides you with the tools to monitor your team and identify problem areas quickly. Reduce administration efforts and ensure the Education and Skills Funding Agency (eSFA & Ofsted) compliance with ease.
Less administration means more time to deliver quality apprenticeship standards training and support, resulting in increased timely completion, happy customers and more business!
NOTE: Free subscribers must display a link to the ARODS website on their website. We think it’s a fair request. Don’t you?
Manage Apprentices With Ease
Paperless Apprentice Applications
The apprentice journey begins with onboarding. ARODS streamlines the entire intake process with fully compliant digital application forms that capture every statutory requirement from day one.
Learners complete their application online—either embedded directly on your site or via an emailed link. Your onboarding team receives instant alerts as soon as a submission arrives, cutting out admin bottlenecks and eliminating paper entirely.
- Web Based Application
- Automated Validation
- Easy to Use Interface
- Reduce Administration
Recognition of Prior Learning
Most apprenticeship platforms treat RPL as an expensive add-on module. With ARODS, an automated Recognition of Prior Learning system is built directly into your core platform at zero additional cost.
Build tailored digital RPL forms that learners complete online. Your onboarding team instantly spots non-viable applications and calculates mandatory funding reductions without manual paperwork.
- Tailored Prior Learning Questions
- Rapid Cost Analysis
- Reduced Effort
- eSFA Compliant
Paperless Off-the-job-training
Eliminate compliance blind spots with a completely paperless OTJT workflow. Apprentices log and evidence their off-the-job training hours online through an intuitive portal, removing the friction of manual spreadsheets and the chase for paperwork. Behind the scenes, ARODS continuously tracks progress against planned milestones: if a learner begins to fall behind their target, our automated early warning system instantly flags the risk—giving your delivery team the visibility needed to intervene before funding and completion rates are affected.
- Early Warning System
- Accurate OTJT Breakdown
- Reduced Effort
- eSFA Compliant
2 & 3-Way Progress Reviews
Turn cumbersome compliance reviews into structured progress that drives timely completion.
Coordinating reviews between busy employers, tutors, and apprentices no longer requires endless email chasing. Schedule automated single or recurring sessions in moments, prompt two- and three-way feedback directly through intuitive digital forms, and log agreed actions with auditable digital signatures. By embedding statutory review questions directly into your delivery workflow, your team stays continuously inspection-ready—protecting retention rates, learner satisfaction, and funding compliance without the administrative burden.
- Recurring Progress Review Set-up
- 2 & 3-way User Input
- Reduced Paperwork & Effort
- eSFA & OFSTED Compliant
Manage KSB Assignments
Create dynamic assignments mapped directly to qualification criteria, then track learner progress effortlessly. All messages, feedback, and submissions are logged automatically—leaving you 100% audit-ready for Ofsted.
- Evidence Mapping
- Record Feedback
- OFSTED Compliant
- eSFA Compliant
Create Course Schedules
Build Structured Course Timetables in Minutes—Not Days
Whether you are setting up an intensive 10-week block or mapping out a multi-term delivery plan, ARODS removes the administrative friction. Build tailored schedules, assign modules to specific cohorts, and allocate delivery staff in just a few clicks. With an integrated, real-time attendance register, your tutors can track engagement effortlessly while keeping your delivery records fully auditable and aligned with ESFA requirements from day one.
- Automated Schedule Creation
- Attendance Register
- Reduced Effort
- OFSTED Compliant
AI Assisted Management
By the time a monthly progress report hits a Centre Manager’s desk, an apprentice who is falling behind is already weeks off track.
Live dashboards replace reactive reporting with real-time operational oversight. Centre Managers can track the live activity of tutors, caseload progress, and apprentice milestones at a glance. Pinpoint bottlenecks the moment they occur—whether it’s an unsubmitted assignment, missing off-the-job hours, or an underperforming cohort—and resolve issues before they escalate. With all delivery data centralised in one live interface, your team stops chasing updates and starts driving timely completions.
- Early Warning System
- Drill Down View of Process
- Increased Productivity
- Reduced Late Completions Penalties
Simplify Your Apprenticeship Management System Solution
ARODS Apprenticeship Management System & Software Solution is Training Provider Software You Must Check Out!
Designed by RoATP experienced developers, ready for your workflow
Real-time Monitoring
ARODS is designed with 'Best Practice' solutions. The ones recommended by the Education and Skills Funding Agency and Ofsted. If a feature is available, you can be sure you will use it. View the performance of your entire apprenticeship delivery process on one screen. Then drill down on the areas that need your attention to find what and who is causing issues.
Collaborate Seamlessly
Everything is web-enabled and accessible by everyone in your team instantly and from anywhere. ARODS works on your PC, Mobile Device, iOS, Android, Windows, Unix or ANY web Browser. Store Apprenticeship Standards Evidence on any web-enabled platform you like. Youtube, Dropbox, iCloud, Googles Drive and lots more!
AI Integration
Ainsley, our AI assistant for Centre Managers, operates year-round. It monitors delivery challenges and ensures your team stays on track with progress reviews. Ainsley also helps ensure learners submit their evidence-gathering assignments on time.
Simple To Use & Implement
Explicitly designed to reduce administration effort, ARODS keeps things simple. Make the process of capturing evidence to meet apprenticeship standards a breeze. ARODS is an easy-to-learn user interface that concentrates on making the delivery process as easy as possible.
Save Money
You can make huge savings on your existing spending. Ask about our 'new customer' special offers. The reduced administrative effort, travel, printing, and increased information exchange all significantly save time and money.
Apprentice Management System
* Guaranteed Saving on Your Current Costs *
Choose your plan
- Apprenticeship Learner Records
- Pre-apprenticeship, T-Level, Work Experience Learners
- Learner Apprenticeship Applications
- Off-the-job-training
- 3-way Progress Reviews
- Evidence Assignments
- Evidence Web Links
- Upload Evidence Files
- Learner RPL Submissions
- Create RPLs Forms
- Process RPLs
- Digital RPL Signatures
- T-Level Work Based Learning Administration
- Work Experience Work Based Learning Administration
- Ainsley AI Integration
- Apprenticeship Standards Integration
- Mass Messaging
- Internal/External Messaging
- Staff Registrations
- Learner Resouces
- Employer Registrations
- Dashboard
- Create Course Schedules
- Learner Application Integration
- Learner RPL Integration
- Historical Data
- eSFA Funding Compliant
- Secure Cloud Hosting
- Multi-platform Access
- Enhanced Security & Data Protections
Standard
- 10New customers can register up to 10 Free learner registrations. Upgrade to the PLATINUM subscription to increase this number. Offer & Terms subject to change.
- 10New customers can register up to 10 Free learner registrations. Upgrade to the PLATINUM subscription to increase this number. Offer & Terms subject to change.
- 30New customers can process up to 30 RPLs completely free of charge. Upgrade to the PLATINUM subscription to process more. Offer & Terms subject to change.
- Unlimited
- PartialContact us if you need full AI implementation
- 41 x Centre Manager & 1 x Onboarding & 2 x Tutors. Upgrade to PLATINUM subscription to register unlimited users. Offer & Terms subject to change.
- Unlimited
- All Modules
- Data removed after each subscription year
Platinum
- Let us know how many apprenticeship learners you wish to register each subscription year, and we will tailor a fee specifically for you.
- Let us know how many pre-apprenticeships, T-level, and industry placements learners you wish to register each subscription year, and we will tailor a fee specifically for you.
- Fair UsageAs a general guideline, You can process up to three times the number of RPL forms as you have apprenticeship learner subscriptions. Contact us if you need a higher quota.
- Unlimited
- Fair UsageAs a general guideline, You can register double the number of T-Level learners as you have apprentcieship learner subscriptions. Contact us if you need a higher quota.
- Fair UsageAs a general guideline, You can register double the number of Work Experience learners as you have apprentcieship learner subscriptions. Contact us if you need a higher quota.
- Unlimited
- Unlimited
- All Modules
- Data for each subscription year is stored and accessible for up to six years.
