ARODS Work Based Learning (WBL) Administration System

Manage work-based learning (WBL) - industry placements, T-level, and work experience- all in one place.

A free standard subscription and £zero setup fees mean a risk-free evaluation is possible.

Transform Placement Management from a Burden into a Strategic Advantage

Built alongside UK colleges, employers, and ESFA experts, ARODS simplifies T-Level and work-based learning administration from start to finish.

The Smart Way to Manage Placements

For Staff: Eliminate administrative bottlenecks. Track the full placement lifecycle, reduce paperwork by over a third, and spot learner risks instantly on clear visual dashboards.
For Students: Give every learner a portable, digital portfolio of their hours, skills, and employer feedback—accessible anytime on mobile or desktop.
For Employers: Streamline onboarding, feedback, and communication to build stronger, long-term industry partnerships.
For Inspectors: Generate bulletproof, real-time evidence for Ofsted reviews and funding audits with a single click.

Prove the Impact Before You Pay

Don’t rely on sales claims. Test ARODS using your own processes and data with our No-Risk Trial:

Fast Setup: Fully implemented in 2 to 3 weeks with expert assistance.
Complete Support: Includes custom workflows, staff onboarding, and dedicated helpdesk support.
Enterprise Security: GDPR-compliant hosting with role-based permissions and full audit logs.

See what a modern, paperless placement process looks like in practice.

SEE HOW IT WORKS

Manage Work-Based Learning With Ease

T-Level Learner Overview

Our application form covers all of the statutory requirements and provides easy ‘traffic light’ indicators to identify missing processes.

This is a completely paperless system backed up by an AI system, AIsley, which will notify your work-based learning team instantly of new process status.

SEE HOW IT WORKS

T-Level Portal

Based on the .GOV recommended template, compliance should be the least of your worries.

AI-generated and updated, the portal is available to all stakeholders and can be produced as a PDF for distribution.

Get More Information

Work Experience Learner Overview

Our application form covers all of the statutory requirements and provides easy ‘traffic light’ indicators to identify missing processes.

This is a completely paperless system backed up by an AI system, AIsley, which will notify your work-based learning team instantly of new process status.

SEE HOW IT WORKS

Work Experience Portal

Based on the .GOV recommended template, compliance should be the least of your worries.

AI-generated and updated, the portal is available to all stakeholders and can be produced as a PDF for distribution.

SEE HOW IT WORKS

Manager Control

Real-time displays mean Centre Managers can monitor the progress of all your tutors and apprentices and instantly identify underperforming areas of the delivery process.

No more waiting for weekly or monthly reports. Everything you need to manage all of your delivery processes in one place.

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Key Benefits

1. Efficiency & Time Savings

Cut Admin Workload by Up to 40%: Automate onboarding, approvals, progress reviews, and completions—eliminating manual spreadsheets and ad-hoc meetings.
Accelerate Placement Coordination by 30%: Gain real-time visibility into process bottlenecks, overdue actions, and learner progress across managers, staff, mentors, and employers.
Smart, AI-Powered Automation: Features automated data validation, traffic-light status tracking, multi-device access, and AInsley—a built-in AI assistant for automated follow-ups and reminders.

2. Compliance & Inspection Readiness

Guarantee Ofsted & ESFA Compliance: Stay audit-ready with digital risk assessments, GDPR safeguards, standardized funding templates, and complete documentation trails.
Halve Audit Preparation Time: Securely centralize all records and instantly generate downloadable evidence reports for WBL inspections and funding reviews.

3. Engagement, Collaboration & Quality

Drive Seamless Collaboration: Connect learners, mentors, and employers using shared dashboards, built-in messaging, real-time feedback, and dedicated portals.
Elevate Quality & Outcomes: Use performance ratings and continuous feedback loops to refine programs, boosting completion rates, student success, and job outcomes.
Maximize Funding Retention: Strengthen employer partnerships and safeguard retention funding through transparent, cross-departmental tracking.

4. Data & Analytics

Power Data-Driven Decisions: Access real-time analytics on engagement, program outcomes, and impact trends to secure future funding and scale operations.

5. Zero-Risk Onboarding

Built by Industry Experts: Designed by centre managers, mentors, and IQAs to integrate effortlessly into your existing workflows.
Fast, Risk-Free Start: Evaluate the platform at no cost with a zero-fee Bronze tier. Achieve full rollout in 2–4 weeks with guided training and data migration support.

SEE HOW IT WORKS

Choose your plan

WBL Learner Registrations
Process TimeCards
Process Diaries
Process Digital Guardian Consent Forms
Process Digital Employer Confirmation Forms
AInsley AI Integration
ARODS AMS Integration
Digital RPL Signatures
Staff Seats
Dashboard
Historical Data
eSFA Funding Compliant
Secure Cloud Hosting
Multi-platform Access
Enhanced Security & Data Protections
Internal/External Messaging
Website Link To ARODS

15
New customers can process 30 Free unique learner RPL submissions. Upgrade to the SILVER subscription to allow more RPL submissions. Offer & Terms subject to change.
15
New customers can process 30 Free unique learner RPL submissions. Upgrade to the SILVER subscription to allow more RPL submissions. Offer & Terms subject to change.
Partial
Contact us if you need full AI implementation
1 x Centre Manager & 2 x Coach, Unlimited Employers
WBL Only
Data removed after each subscription year
Mandatory

Tell us how many learner RPL submissions you want to process each year and we will set a fee specifically for you.
Unlimited
Pre-placement, Induction Checklist, Progres (start/Midway/End) Post Placement and Employer Reflection monitoring with automated email reminders
Unlimited (Centre Manager, Coaches & Employers)
WBL Only
Data is stored and accessible for up to six years.
Optional